A super flexible, BPMN-powered workflow platform

Onboarding, invoicing, expense and purchase tracking, document generation, customer journeys, document flows — if it's a repeatable business process, BPMN Central can run it, replacing the spreadsheets, email threads, and one-off apps. All with the power of a flexible, role-based access approach embedded in the extended BPMN infrastructure, uniquely provided by BPMN Central.

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Key Features

AI Workflow Builder

Describe a process in plain English and get a ready-to-run workflow in seconds.

Automatic PDF Documents

Generate branded invoices, reports, and certificates — with tables, QR codes, and signature lines — automatically.

Role-Based Access

Fully customizable roles, with nothing hardcoded: decide exactly which pages, buttons and workflows each role can use.

Smart Task Routing

Every task lands with the right person or team automatically — ready to be claimed, reassigned, or routed onward as work moves through each step.

Built-In Email Automation

Send notifications, reminders, and approval requests by email automatically at any step.

Full Process Visibility

See every running process, who holds each task and the complete history of every step: everything you need to spot stuck work and improve your processes.

How It Works

1

Create Your Process

Draw your process in the visual editor, describe it to the AI builder in plain English, or upload a BPMN file built for BPMN Central — and it's ready to deploy.

2

Deploy & Automate

Deploy your processes with one click. Your process starts and tasks are automatically assigned.

3

Monitor & Improve

Follow every process as it runs, see where work gets stuck, and keep improving your operations.

Works with the tools you already use

Trigger actions in the apps your team already lives in — no code required.

Slack
Microsoft Teams
Jira
GitHub
GitLab
Trello
Discord
Telegram
HubSpot
PagerDuty
Linear
REST API & Webhooks

Frequently Asked Questions

In your own cloud. Your workflows, users and process data live in your own PostgreSQL database, and your files and documents in your own storage, so everything stays under your control. BPMN Central currently works with Azure: Azure Database for PostgreSQL and Azure Blob Storage.

No. Every company gets its own instance at its own address (yourcompany.bpmncentral.com), running separately from every other customer and connected only to your own database and storage.

You're never on your own — build a workflow three ways: draw it in the built-in visual editor, describe it in plain English to the AI assistant, or download the guide and give it to your favorite AI model.

Yes — a full drag-and-drop BPMN editor is built right in. It speaks BPMN Central's own dialect, so what you draw deploys as-is, with no cleanup or format conversion — and there's no separate tool to install.

No — you never touch raw XML or need to learn the BPMN spec. The visual editor and AI assistant handle the technical format for you, so you focus on the steps of your process.

Every upload goes through rigorous automatic checks: the file structure, the BPMN standard and BPMN Central's own rules. Real errors block the deployment and tell you exactly what's wrong, so a broken file never goes live; minor issues come back as warnings for you to review.

Yes. Roles are fully dynamic — create as many as you like and set precisely what each one can see, start, and act on, right down to individual buttons.

Yes. Route a step to a role and everyone in it sees it; any one of them can pick it up.

Yes. Managers can hand any active task to a different person, or throw it back to a team for anyone to claim.

Yes. When you set a deadline on a task, you can send the assignee automatic email reminders, or have the task forwarded to someone else automatically.

No. Email works out of the box: BPMN Central sends your notifications, reminders and invitations for you, within daily and monthly sending limits. You can switch to your own SMTP server, Resend or SendGrid at any time.

Yes. You can schedule any workflow to launch itself on the cadence you choose, with no manual trigger.

Yes. You can design documents with HTML and CSS, and add QR codes, barcodes, and signature lines. The only limit is your imagination.

Yes — at any step of a process, you can open a ticket in Jira or Linear. The same works for Slack, Teams, GitHub and more.

Yes. Any tool that can send a web request can launch a workflow through our secure, key-protected REST API — so the systems you already run can kick off processes on their own.

Yes. When a job fails, a built-in AI assistant reads the error and your workflow and explains the likely cause plus concrete fix steps — in plain language, written for non-technical admins.

Yes — BPMN Central comes with a dedicated function library. You can turn numbers or dates into words, run date and business-day calculations, and generate QR codes and barcodes. And inside script tasks you can run any math you can write — and even add logical rules right in those scripts.

Yes — for the AI features, which run on your own provider key (bring your OpenAI/ChatGPT, Anthropic/Claude, or Google/Gemini key; BPMN Central doesn't resell AI credits, so your usage and costs stay under your control). But AI is entirely optional — you can build and run workflows with no key at all using the visual editor or by uploading BPMN.

No. Every fix and new feature we ship is free for every customer, on every plan: no upgrade fees, no paid versions.

Report a system error straight from your instance and it's fixed for free, whatever your plan. Need help, or a feature you'd like to see? Ask from your BPMN Central account: feature requests are reviewed, and may be priced by effort or built entirely FREE.

Simple, Transparent Pricing

No per-user fees. One flat price. No surprise bills.

Starter

For small teams & pilots

$200/mo
Unlimited users*
Recommended for up to 15 users
  • All features included
  • Free updates**
  • Standard support

Team

For growing teams

$400/mo
Unlimited users*
Recommended for up to 60 users
  • All features included
  • Free updates**
  • Priority support
Most Popular

Business

For established companies

$800/mo
Unlimited users*
Recommended for up to 150 users
  • All features included
  • Free updates**
  • High-priority support

Enterprise

For large organizations

$1400/mo
Unlimited users*
Recommended for up to 300 users
  • All features included
  • Free updates**
  • Top-priority support

Ultimate

For enterprises at scale

$2000/mo
Unlimited users*
Recommended for up to 500 users
  • All features included
  • Free updates**
  • Dedicated support

Special

For unique requirements

Looking for something special?

Contact us

* Every plan allows unlimited registered users. The "recommended for" numbers are a guide to comfortable team size — real capacity depends on how heavy your usage is; heavy activity (large reports, document generation, AI) may fit a higher tier.

** Free updates on every plan — every bug fix and improvement we ship is included at no extra cost. Bugs and system errors are always fixed free; higher tiers get priority response. New feature requests are reviewed individually: some built free, others quoted as paid work — but once built, every customer gets them.

Taxes such as VAT or sales tax may apply depending on your country; the checkout shows the exact total before you pay.

Ready to Streamline Your Operations?

Start your free 24-hour trial on a demo instance with sample users and workflows. No credit card required.

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